Exhibitor FAQ

What are the trade show/setup hours?

The conference opens at a Welcome Reception on Sunday evening, which will be held in the Exhibitor Hall.

On Monday and Tuesday, breakfast and break refreshments will be served in the Exhibitor Hall.

	Date	Time
Exhibitor Booth Setup	Sunday, June 4	3 p.m. - 6 p.m.
Exhibit Dates & Hours Setup	Sunday, June 4	6 p.m. to 8 p.m.
	Monday, June 5	7:30 a.m. to 5:00 p.m.
	Tuesday, June 6	7:30 a.m. to 3:30 p.m.
Dedicated Exhibitor Hall Times	Sunday, June 4	6 p.m. - 8 p.m. Welcome Reception
	Monday, June 5	Breakfast: 7:30 - 8:30 a.m. Break: 10:10 - 10:40 a.m. Break: 3:10 - 3:40 p.m.
	Tuesday, June 6	Breakfast: 7:30 - 8:30 a.m. Break: 10:10 - 10:40 a.m. Break: 3:10 - 3:40 p.m.
Teardown	Tuesday, June 6	Must be completed by 6 p.m.

What’s included with my booth?

• 1 x Exhibitor Booth: 10’x10′
• 8’ high drape back wall and 3’ high drape side wings
• 1 x 2’x6′ covered and skirted display table
• 2 x side chairs
• Wi-fi (standard connection available to all attendees)
• Listing with logo, company profile, and contact in website and mobile app Exhibitor Directory
• Logo on printed Exhibitor Map signage and print program
• Power and other additions available for purchase from RBC Convention Centre and trade show contractor Central Display (see below)
• 1 x Delegate Lite Exhibitor Badge
  • Provides access to the Sunday Welcome Reception plus breakfasts, lunches, breaks, and technical sessions on Monday and Tuesday only

When do I get to choose my booth location?

Exhibitors will be contacted in order of registration to select booth locations. Floor plan here.

How do I access additional services, including power?

Central Display is the general services contractor for the ITE Canada/CARSP 2023 Annual Conference. Shipping/handling and additional services can be ordered through their online ordering form (link coming soon).

RBC Convention Centre supplies power and internet. If you require power or have additional AV needs, please use their Tradeshow Order Form.

How do my staff register to attend?

What registration badges are included with my booth?

For exhibitors who are staffing a booth only

One complimentary Delegate Lite Exhibitor Staff Badge is included with each booth. This provides access to the conference on Sunday, June 4 to Tuesday, June 6. This includes the Sunday Welcome Reception as well as breakfast/break refreshments, plated lunch, and technical sessions on Monday and Tuesday.

Exhibitor Staff Badges do not include technical tours, evening events, or access on Wednesday, June 7. Tickets for the Tuesday evening banquet are available for purchase when you register for your Exhibitor Staff Badge.

Each exhibiting company will receive a code via email to register for one free Exhibitor Staff Badge. Exhibiting companies can also purchase up to two additional Exhibitor Staff Badges ($300 each, $350 after May 20) if more personnel are required to staff your booth.

What if we want to access the whole conference, including evening events and technical tours?

For full conference access

Personnel from exhibiting companies who would like unrestricted access to the conference (including technical tours, breakfasts, and evening events) can purchase full or one-day conference registration.

What’s the difference between a Delegate Lite Exhibitor Badge and a Full Conference or One Day Registration?

	Delegate Lite Exhibitor Badge	Full Conference Registration
Sunday Welcome Reception	Included	Included
MONDAY
Breakfast & breaks	Included	Included
Technical Session	Included	Included
Lunch	Included	Included
Technical Tours	No access	Available for pre-registration
Traffic Bowl	Accessible but no drink ticket included	Included
Student Mixer	No access	Included
TUESDAY
Breakfast & breaks	Included	Included
Technical Session	Included	Included
Lunch	Included	Included
Technical Tours	No access	Available for pre-registration
Evening Banquet	Add-on ticket available at registration, $85	Included
WEDNESDAY	No access	Included

Is there discounted accommodations available?

Hotel rooms at the Delta Winnipeg are guaranteed for conference delegates and exhibitors until May 4. Click here for more information and to book.

What if I want to cancel our booth?

Booth cancellations must be requested in writing via email. The $500 application fee is non-refundable. For space cancellations after April 1, 2023 but before May 1, 2023, exhibitors forfeit 50% of total booth rental (plus application fee). There is no refund for cancellations after May 1, 2023.

Are there other Term & Conditions?

Please see the full Exhibitor Terms & Conditions on the Exhibitor Application for further information.

If you have any questions, please don’t hesitate to contact us.